Step-by-step guide to ingest data from HubSpot into RudderStack.
HubSpot is a leading marketing and sales platform that helps you track leads, as well as inbound marketing and sales. It offers state-of-the-art tools for efficient marketing, tracking sales, and offering better customer support.
This document guides you in setting up HubSpot as a source in RudderStack. Once configured, RudderStack automatically ingests your specified HubSpot data, which can then be routed to your data warehouse destination supported by RudderStack.
All the Cloud Extract sources support sending data only to a data warehouse destination.

Getting Started

To set up HubSpot as a source on the RudderStack dashboard, follow these steps:
    Then, click on the Directory option on the left navigation bar and go to Cloud Extract under Sources.
    From the list of sources, click on HubSpot.
    Assign a name to your source, and click on Next.

Specifying Connection Credentials

    Next, authenticate RudderStack with HubSpot by clicking on the Connect with HubSpot option, as shown:
If you've already configured HubSpot as a source before, you can choose the account visible under the Use existing credentials tab.

Setting the Table Prefix, Run Frequency and Data Update Schedule

    Next, you will be required to set the Table Prefix. RudderStack will create a table in your warehouse with this prefix name and load all your HubSpot data into it.
    Also, set the Run Frequency to schedule the data import from your HubSpot account to RudderStack. Optionally, you can also specify the time when you want this synchronization to start, by choosing the time under the Sync Starting At option.

Selecting the Data to Import

    Finally, choose the HubSpot data that you wish to ingest via RudderStack. You can either select all the data, or choose specific HubSpot data attributes, as per your requirement.
That's it! HubSpot is now successfully configured as a source on your RudderStack dashboard.
RudderStack will start ingesting data from HubSpot as per the specified frequency. You can further connect this source to your data warehouse by clicking on Connect Destinations or Add Destination, as shown:
Use the Connect Destinations option if you have already configured a data warehouse destination in RudderStack. To configure a data warehouse destination from scratch, click on the Add Destination button.


How does RudderStack sync the HubSpot data?

    When RudderStack first connects to your HubSpot data source, it pulls all of your historical data.
    Then, it syncs the HubSpot data based on the specified on the Run Frequency set by you in the RudderStack dashboard. The default setting is set to 30 minutes.
    There may be instances where an incremental sync is not possible due to HubSpot's API limitations. In such cases, a full sync is done.

How does RudderStack handle custom HubSpot fields?

RudderStack creates a column for any custom HubSpot fields and syncs it to your warehouse destination accordingly.

Is it possible to have multiple Cloud Extract sources writing to the same schema?

Yes, it is.
We have implemented a feature wherein RudderStack associates a table prefix for every Cloud Extract source writing to a warehouse schema. This way, multiple Cloud Extract sources can write to the same schema with different table prefixes.

Contact Us

If you come across any issues while configuring HubSpot as a source, you can contact us or start a conversation on our Slack channel.
Last modified 1mo ago